Requirements Analysis and Design of a Web-Based Academic Information System at Institut Teknologi dan Bisnis Muhammadiyah Bali
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Abstract
The effective management of academic activities is a critical requirement for higher education institutions, particularly in the context of digital transformation (Bilqis et al., 2025) (Sufandi, 2022). Institut Teknologi dan Bisnis Muhammadiyah Bali currently manages its academic processes manually using fragmented physical and digital documents, resulting in inefficiencies, data inconsistencies, limited information accessibility, and insufficient support for managerial decision-making. This study aims to analyze system requirements and design a web-based academic information system as a foundational solution to these challenges (Siagian & Effiyaldi, 2018). A qualitative research approach was employed using a systems analysis and design methodology. Data were collected through observations of existing academic workflows, interviews with key stakeholders including academic administrators, lecturers, and management and document analysis of academic records and procedures (Ali et al., n.d.) (Rusdi & Kurniasih, 2020). The collected data were analyzed to identify functional and non-functional system requirements, which subsequently informed the system design stage. The results of the study include a comprehensive requirements analysis and a conceptual system design comprising functional models, process flows, data structures, role-based access control, and user interface designs tailored to different user roles. The proposed design demonstrates the potential to centralize academic data management, enhance transparency, improve workflow efficiency, and support data-driven academic governance. This research is limited to the requirements analysis and system design stages and does not include system implementation or empirical testing. Nevertheless, the study contributes both practically and academically by providing a structured reference for the development of a web-based academic information system and by enriching the body of knowledge on academic information system design for higher education institutions at an early stage of digital system adoption.
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